How do you organize the list of tasks, to-do's, appointments, etc to make sure you accomplish the things that need to get done in your daily lives?
I've tried a bunch of things but I haven't seen the perfect system of keeping track of everything I need to do in my personal and work life.
I'm interested in hearing tips from other users who have tried different systems or methods for organizing your tasks and schedules.
Best Answer
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Write a simple to-do list which increases productivity by 20 percent and has extra benefits in saving your energy and relieving your stress. Spending just 10 minutes of your 24 hrs time would make planning of your activities easy. If possible write down all the tasks for next day before hand. Writing down your tasks is one major work to be done to maximize your benefits. If you are comfortable to write it o paper or computer it is up to your wish.
Review your to-do list once it is listed and later prioritize each task in the 123 form where
1 – Highest priority: These are critical and needs serious attention and have to be performed the day mentioned at any cost.
2 – Medium priority: Not much but less important than 1.
3 – Less priority: These can be done in your leisure time or spare time.
Every time a new task comes up just place it in your list according to its priority level. Break down the complex tasks into smaller manageable tasks in order to make your to-do list and focus on one at a time.
Finally, after completion of a task take a moment to look at the result and feel the satisfaction of the progress.
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All Answers
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u can buy a small board wid a marker to write down ur daily tasks and appointments on it n the day to perform those tasks.u can erase them as soon as ur tasks r finished n write new ones. or u can buy a small diary exclusively 4 this purpose.all the best :)
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Use Yahoo calender in yahoo mail. I do the same and am very happy about it.
Also you can try Google calender, this will also help you great in managing your day to day schedule and to-do lists and appointments.
Good luck.
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First ask yourself if you want something paper based or electronic? My husband swears by his Treo and I have used the Filofax system for many years now and think "if it ain't broke don't fix it!".
If paper based is the way you want to go think about how you like to see information. Is your calendar a day, week or month at a time? A day a page leaves lots of room to write your appointments as well as "to do's". Levenger also sells nice customizable diary/calendars that can help you organize all the information you need to hand.
Also do a daily time log for a week. I know it seems like a hassle but it will really show how much time you don't account for. You may see that you don't schedule in travel time appropriately from point a to b and that is why other things don't get done. Or you will see that you really spend 3 hours a day checking email and surfing when you add up the 20 minutes here and there. Hope this helps!
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You could get a journal and keep up with it everyday. Put it somewhere that you will remember to look at it. You might not have time to get on the computer everyday. Instead it would be easier to use a notebook or a journal.
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I feel that I am very computer literate; although have always found that the "old way" is just a bit easier.
Yes, computers, text messaging, Blackberry, etc. are fine; but who's got the time to enter all of that information into these devices?
I have two weekly planners.
One is blue (calm) for home and family; the other red (hot) for business.
Jot down the kids activities, birthday parties, dinner engagements, etc in the blue one.
Jot down the bank issues, tax issues, meeting and dealine issues in the red one.
Yes, you need to look at two books each day, and yes, I faithfully carry these around; but I find it much simpler.
If I get a call while on the road; "Hey, can we have lunch next Thursday?" I don't have to say "I'll get back to you; have to check the computer.", I just flip open my calendar. (Pull over, of course!!)
Works for me. Give it a try; I think that you will find that it's less stressful!
Source ME
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When I was in graduate school, and single and before my son was born, my favorite way of keeping track of things to do was to send myself an email with the due date and topic in the "Subject:" line. I did not have that many items to keep track of but they were all quite important (coursework, research and teaching) and I could not afford to miss anything. The email to myself system was just the perfect balance of "bookkeeping effort", visibility, and sorting features at that time.
Now that I am married and have a 12-year old who plays soccer, that elegant method is no longer practical since there are more numerous business and family items I need to take care of, and they vary in severity - getting soccer cleats mended can be postponed a few times but not indefinitely!
I use Google Calendar to keep track of meetings and due dates these days.
An important thing for any system is to keep everything in one place. It is not helpful if the notes are scattered in many places.
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To do lists are extremely helpful, and you should make one everyday. However, prioritizing your to do list is very very important. For example, if you don't prioritize you might end up doing your petty chores and forget something important like calling a loved one to tell them you love them. You won't always get everything accomplished you want to in one day, but if you get the important things done you will find yourself living a happier and more content life.
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You could use a daily planner, or an internet site which you would write in appointments and such, and have it emailed to you or sent to your phone.
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I find when organizing tasks it's easier to seperate them into smaller ones so that you can actually do them without a hassel rather than one huge job to do at the last minute. If you need to put t in a schedule you should arrage the by difficulty so you can corespond them with your everyday schedule and make your day a little easier.
Source Experience
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Get a calender that will fit in your purse that has a lot of writing space for each day. Then as soon as you find out something you have to do, write down when you are going to do it/work on it, NOT just when it has to be done. That way every day you will see what you have to work on and the deadline will not sneak up on you. Also, highlight any important due dates or appointments so that they stand out among all of the other things.
Source A very organized person
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